Student Forms

New Charter Students must submit:

• Child's birth certificate

• Immunization record or religious exemption document (Required Vaccinations List)

• NC Health Assessment completed by child's pediatrician

• Proof of NC residency (utility bill, mortgage or lease agreement)

All Charter & Preschool student parents must submit each school year:

• Annual emergency information & health update via Infinite Campus parent portal

• Technology Access Survey via Infinite Campus parent portal

• Annual EDS Self-Identification Survey (This is especially important if your family would qualify for free or reduced lunch)

• Emergency Screening Permission Form 

• Signed Code of Civility (K-8 only)

New and returning 7th graders must submit:

• Updated immunization record or religious exemption document (Required Vaccinations List)

Permission to Walk/Bike Home From School

Must be completed each school year if you would like your student to walk or bike home. 

Address or Contact Change 

Please make any address, email, or phone number changes in your Infinite Campus parent portal or send changes to info@willowoakmontessori.org.

Student Preferred Name Change Form 

Let us know if there is a change in your student's preferred name, as indicated on enrollment documents. Preferred names will be displayed on progress reports, EOG/MAP/mClass test reports, class rosters, email addresses, etc. By law, legal name will be on any legal document (such as official transcript).

Student Photo Opt Out Form

Please let us know if you would like to specify which photo uses you are comfortable with for your Willow Oak students. Occasionally, we like to add photos of the students engaged in school activities in our newsletters, on our website, in school brochures, or on school social media. Please note that our default is to NOT identify students by name in our publications/communications. If we ever wanted to use your student's photo with their name attached, we would reach out for separate explicit permission. 

Student Directory Opt Out Form

If you do NOT want your child listed in the Willow Oak Montessori Student Directory or you would like to opt out of having certain information included in the directory. The directory will include student names by class, parent/guardian names, emails & phone numbers. It will not include home addresses. Note: This directory is for community use only (will not be published on the website or anywhere public). 

Request for Excused Absence for Educational Reasons 

Must be submitted in advance of the absence. Note that for an absence to be excused for educational reasons, the intent of the experience should have been educational from the outset and comparable to that which the student would have experienced in school. Students in 3rd grade or older will not be excused during the mandated EOG testing window (last two weeks of school).

For excused absences for illness/injury, medical appointment, religious observance or death in family, please email info@willowoakmontessori.org or bring in a note to the Main Office within three days of the absence. 

Permission to Administer Medication at School

Please complete if your student will take any medication - even over-the-counter medications - at school or on a school-sponsored field trip or sports practice/game. Medications must be stored in the Nurse's Office or with the classroom teacher (in case of emergency medication). Requires parent & physician signature. Must be completed each school year.

Asthma Emergency Action Plan

Please complete for students with asthma. Requires parent & physician signature. Must be completed each school year.

Severe Allergy Action Plan

Please complete for students with a severe allergy. Requires parent & physician signature. Must be completed each school year.

Gfeller-Waller Concussion Statement Form

For all students participating in a school-sponsored sports team/club. Must be signed by both student and parent. 

NCHSAA Preparticipation Physical Form

Must be completed by a physician for all 6th-8th graders participating in a school-sponsored sports team/club. Good for 13 months.

Woods Charter Liability Release Form - Ultimate Team 2023-24

For students practicing on the Woods Charter fields (ie, Ultimate Team)